ARTICLES OF INCORPORATION
University of Texas
ARTICLES OF INCORPORATION
UNITED DAUGHTERS OF THE CONFEDERACY
Incorporated July 18, 1919, under the laws of the
District of Columbia
CERTIFICATE OF INCORPORATION
We, Mary B. Poppenheim, Sarah Lee Parry, Julia Neason Streater,
Carolyn Snowden Fahnestock, Cordelia Powell Odenheimer, Janet Wea-
ver Randolph, and Harriot Stoddert Turner, all of whom are citizens
of the United States, the said Mary B. Popenheim being a citizen of the
State of South Carolina, the said Sarah Lee Parry being a citizen of the
State of Missouri, and the said Janet Weaver Randolph being a citizen
of the state of Virginia, and the said Julia Neason Streater, Carolyn
Snowden Fahnestock, Cordelia Powell Odenheimer, and Harriot Stoddert
Turner being citizens of the District of Columbia, do hereby certify that,
pursuant to Sub-charter III of the Chapter XVIII of the Code of Law
for the District of Columbia, we have formed ourselves into a society or
body corporate, and do further certify as follows:
First, The name or title by which said Society shall be known in law
is "United Daughters of the Confederacy."
Second. The purpose for which the said Society is organized is per-
Third. The business and objects of the Society are historical, benev-
olent, educational, and social— to honor the memory of those who served
and those who fell in the service of the Confederate States; to protect,
preserve, and mark the places made historic by Confederate valor; to
collect and preserve the material for a truthful history of the War
Between the States; to record the part taken by Southern women in
patient endurance of hardship and patriotic devotion during the struggle,
as in untiring efforts after the war during the reconstruction of the
South; to fulfill the sacred duty of benevolence towards the survivors
and toward those dependent upon them; to assist descendants of worthy
Confederates in securing proper education and to cherish the ties of
friendship among the members of the Organization.
Fourth. The number of its trustees, directors, or managers for the first
year of its existence is seven and consists of the said Mary B. Poppen-
heim, Sarah Lee Parry, Julia Neason Streater, Carolyn Snowden Fahne-
stock, Cordelia Powell Odenheimer, Janet Weaver Randolph, and Harriot
GIVEN under our hands and seals this twentieth day of April, A. D,,
Mary B. Poppenheim,
Sarah Lee Parry,
Julia Neason Streater,
Carolyn Snowden Fahnestock,
Cordelia Powell Odenheimer,
Janet Weaver Randolph,
(Mrs. N. VJ
Harriot S. Turner,
UNITED DAUGHTERS OF THE CONFEDERACY
ARTICLE I - NAME
1.01 THE NAME OF THIS ORGANIZATION shall be the UNITED
DAUGHTERS OF THE CONFEDERACY.
ARTICLE II - OBJECTS
2.01 THE OBJECTS of this organization shall be Historical, Educa-
tional, Benevolent, Memorial and Social, as set forth in the Articles of
Incorporation, July 18, 1919.
ARTICLE III - ELIGIBILITY
3.01 Those ELIGIBLE for membership are women not less than 16
years of age who are lineal or collateral descendants of men and
women who served honorably in the Army, Navy, or Civil Service of
the Confederate States of America, or gave material aid to the cause;
and women who are lineal descendants of members or former members
of the organization provided applicant is personally acceptable to the
3.02 PROOF OF ELIGIBILITY may be obtained from the following
1. State Departments of Archives and History, Confederate
Records and Pensions.
2. State Historical Societies.
3. General Services Administration, National Archives and Re-
cords Service, Washington, D. C.
4. XI. D. C, Business Office— Records from registered applications
and from Veterans' Files.
5. Certified copy of an application for membership signed by
two Confederate Veterans,
6. An authoritative publication. Give name of author, volume
and page number, year of publication, location of library.
7. Certified data from tombstone. Give location, and enclose
photograph if possible.
3. Certified copy of Confederate ancestor's pension application.
9. Certified records from Confederate Veterans Camps, and Sons
of Confederate Veterans Camps.
10. Certified copy of ancestor's Cross of Honor application.
(Applicant must furnish certified proof of her relation to Veteran,)
ARTICLE IV - MEMBERSHIP
4.01. CLASSES OF MEMBERSHIP. Members may be active, associate
and honorary members of chapters.
A. ACTIVE MEMBERS OF CHAPTERS. Only active members of
chapters shall have the privilege of voting, holding office, serving on
committees, being elected delegates or alternates to Division or General
Conventions, and be listed on the chapter roll sent to Division Treas-
urer or to Treasurer-General.
B. ASSOCIATE MEMBERS OF CHAPTERS. Only active mem-
bers <>f chapters may become associate members of another chapter,
pitying associate dues as prescribed by the local chapter,
C. HONORARY MEMBERS OF CHAPTERS. Chapters may elect
in.m.v I "iry members as they desire. These men or women may
be those unable to prove eligibility for active membership, or active
members of other chapters who have assisted in organizing a new
chapter^ or who have done outstanding service in some way to the
United Daughters of the Confederacy. Dues shall be prescribed by the
4.02 HONORARY ASSOCIATE MEMBER OF GENERAL. This title
may be conferred upon a man or woman in recognition of valued service
to the United Daughters of the Confederacy, or in recognition of dis-
tinguished service in the preservation of the truths of Confederate
History. The number of Honorary Associate Members of General shall
at no time exceed three.
Names of nominees for this honor shall be recommended by the
Executive Committee to the Executive Board, and a summary of nomi-
nee's service and qualifications for this high honor shall be presented
to the Convention before vote by the assembly.
4.03 ADMISSION TO MEMBERSHIP shall be through a chapter.
A. An applicant for MEMBERSHIP THROUGH A CHAPTER shall
be endorsed by two members of the chapter in good standing to whom
the applicant is personally known. She shall be accepted for membership
as prescribed in the chapter by-laws and shall be sent application blanks
The applicant shall fill out three U. D. C. application blanks, giving
full name of Confederate ancestor or relative with authentic proof
of his service and have papers notarized with seal.
The completed applications shall be returned to chapter registrar,
accompanied by the required fees and dues, and after being properly
signed and dated by chapter officers, shall be sent to the Registrar-
General through the Division Registrar. (Refer 10.02)
If the application is approved, the member shall be registered; one
copy of application being filed in the Business Office, and two copies
returned to Division Registrar who shall file one copy and return one
copy to Chapter Registrar. This shall constitute notice of enrollment.
In chapters where there is no Division, the chapter registrar shall
send papers, fees and dues to the Registrar-General.
A member admitted after Sept, 1 shall be counted in the following
4.04 REFUNDS. If applications are not approved, all fees and dues
shall be returned to the applicant, with the exception of $1.00 to cover
costs of mailing. Chapters may reimburse the applicant in full.
4.05 CERTIFICATES. Each registered member shall be entitled to a
Certificate of Membership, duly attested by the President-General and
Registrar-General, to which shall be attached the Seal of the United
Daughters of the Confederacy.
Signatures on all certificates shall be of those holding office on the
date of acceptance of the applicant into membership.
Certificates shall be forwarded from the Business Office to Division
Presidents for signature, thence to Chapter Presidents, before presenta-
tion to the member.
Copies of certificates may be obtained from the Business Office for
a fee of $1.00 and shall be marked "Copy",
4.06 SUPPLEMENTAL PAPERS, A member wishing to be registered
on more than one line shall fill out application papers in triplicate for
each ancestor as in 4.03. (Refer to 10.07)
A. Any registered member in good standing may be transferred
from one chapter to another. Upon request to her chapter she shall
be given transfer papers in triplicate copied from her application or
previous transfer. These must be presented within three months to the
chapter to which she wishes to transfer.
Transfers shall be handled in the same way as application papers.
(4.03). (Division Registrar shall issue transfer if refused by Chapter).
A member transferring after September 1st shall pay dues for the
coming year through the new chapter.
B. A young woman member of the Children of the Confederacy,
16 years or older, may transfer to a chapter of the United Daughters
of the Confederacy (Refer to 10.04 for details of fees and dues). The
transfer papers in triplicate shall be filled out by the chapter from
which she is transferring, sent to Business Office for verification, thence
to Third Vice President -General for signature before presentation to
the chapter she wishes to join. (4,09, 4.10)
A, A member having resigned in good standing from an active
chapter may be reinstated by paying the current year's dues, provided
the resignation was reported to the Treasurer- General.
E. Member dropped for non-payment of dues may be reinstated
upon payment of one year's back dues, the current year's dues, plus a
reinstatement fee. (Refer to 10.06 B)
4.09 MEMBERS OF INACTIVE CHAPTERS. When a chapter becomes
inactive, members in good standing may be transferred to an active
chapter upon request to the Division Registrar,
4.10 MEMBERS OF DISBANDING CHAPTERS. When a chapter dis-
bands, members in good standing may transfer to an active chapter,
transfers to be marked "Chapter Disbanding", upon request to Division
In chapters where there is no Division, the Business Office shall
issue transfers to members of inactive and disbanding chapters*
4.11 TERMINATION OF MEMBERSHIP by death or otherwise, shall
terminate interest of member in the property of the General Organi-
zation, the Division and the chapter.
ARTICLE V - OFFICERS
5.01 The OFFICERS Of this organization shall be: a President-General,
a First Vice President-General, a Second Vice President-General, a
Third Vice President-General, a Recording Secretary-General, a Treas-
urer-General, an Historian-General, a Registrar-General and a Re-
corder-General of Crosses of Military Service,
5.02 ELIGIBILITY. To be eligible for a General Office, a member
shall have been a member of the General Organization for at least five
years, shall have served as a Division President, or in a similar capa-
city as a Division officer, or President of a chapter where no division,
and shall have attended three General Conventions during the previous
No officer shall be eligible for the same office for two successive
terms, and no officer shall be eligible for another office until the ex-
piration of at least one year, except for the offices of First Vice Presi-
dent-General and President-General. To be eligible for the office of
I 'resident-General, a member shall have served at least, two years in
one ol the General offices.
No member shall hold two elective offices at the same time in the
C ii ni'ial Organization.
B.03 ANNOUNCEMENT FOR OFFICE. No member shall announce or
hr announced for a General office prior to adjournment of the Conven-
1 1 - < ■ i preceding the Convention at which the election of officers is to
5.04 HONORARY PRESIDENTS, in recognition of valuable service to
the General Organization by members who have not served as Presi-
dent-General, the office of Honorary President may be conferred for
life at any General Convention by a majority vote. The number of
Honorary Presidents shall not exceed fifteen at any one time.
Nominees shall be recommended by the Executive Committee to
the Executive Board and a summary of the nominees' service shall be
presented to the Convention before vote of the assmbly.
5.05 HONORARY PRESIDENT -GENERAL. The office of Honorary
President-General shall remain vacant as a memorial to Mrs, Jefferson
Davis, wife of the President of the Confederate States of America.
ARTICLE VI - NOMINATIONS AND ELECTIONS
6.01. NOMINATIONS of candidates for General offices shall be made
from the floor at General Conventions, nominating speeches to be
limited to four minutes and only one second to the nomination allowed.
6.02. ELECTIONS. The officers of the General Organization shall be
elected every two years beginning in I960, A majority vote shall con-
stitute an election. The election shall be viva voce unless there is more
than one candidate for an office, in which case the election shall be by
Three tellers shall be nominated and elected from the floor (not
more than one shall be nominated by the same member) and each candi-
date shall name a watcher at the polls and for the counting" of the
ballots. (Refer to Convention Standing Rules.)
Elections shall be held on the morning of the final day of Conven-
tion and shall be the first order of business following the reading of the
minutes and the final report of the Credentials Committee. Installation
ceremony shall be held the final evening of the Convention.
6.03. TERM OF OFFICE, Officers of the General Organization shall
hold office for a term of two years, beginning in 1960, or until their suc-
cessors are elected and installed,
6.04. VACANCIES IN OFFICE. If the office of President- General be-
comes vacant, the First Vice President General shall become President-
General. Vacancies in other offices shall be filled by appointment by the
President-General, with approval by the Executive Committee,
ARTICLE VII - DUTIES OF OFFICERS
7.01. The officers of the General Organization shall perform the duties
prescribed in this article, and such others as may be required by the
Articles of Incorporation, the By-Laws of the General Organization,
the General Convention, the Executive Committee, the Executive Board,
or the parliamentary authority adopted by the General Convention.
7.02. PRESIDENT-GENERAL. She shall be the chief executive officer,
the official spokesman of the Organization, and shall have general
supervision of the affairs of the organization. She shall preside at all
meetings of the General Organization, the Executive Committee and
the Executive Board.
She shall appoint all committees authorized by the by-laws and
the Convention, and with the approval of the Executive Committee or
the Executive Board, she shall appoint such Special Committees as may
be necessary to carry on the work of the organization.
She shall fill vacancies occurring in office (6.04), sign all orders
on the treasury, countersign all checks, sign all contracts (10.09 G).
The President-General shall have direction of the Business Office,
the Memorial Building Properties and be ex -officio member of all
7.03. FIRST VICE PRESIDENT-GENERAL. She shall assist the Presi-
dent-General in the discharge of her duties and in her absence, she
shall assume the duties and responsibilities pertaining to the office of
President-General. In the event of the death or resignation of the
President-General, she shall succeed to that office.
She shall be custodian of the official insignia, pins, bars, medals
and ribbons, and shall issue same on requisition of Division First Vice
Presidents or Chapter First Vice Presidents where there is no Division.
She shall renew the patent for the official insignia each 14 years
dating from 1957.
7.04. SECOND VICE PRESIDENT-GENERAL. She shall be the direc-
tor of all Education work and chairman of the Education Committee.
She shall be governed by the Rules on Scholarship Awards which
shall conform to the Articles of Incorporation and By-Laws.
She shall keep a record of all scholarships, a record of all notes and
other evidences of indebtedness connected with scholarship loans, and
take such action as may be necessary to collect same.
She shall forward all payments to the Treasurer-General.
7.05. THIRD VICE PRESIDENT-GENERAL. She shall be the Director
of the Children of the Confederacy, auxiliary to the United Daughters
of the Confederacy,
She shall sign all orders on the Children of the Confederacy treas-
ury, countersign all checks, sign all Charters and Certificates of Mem-
bership; sign all transfers to the United Daughters of the Confederacy;
approve all appointments and have general supervision of all officers
and committees of the Children of the Confederacy.
She shall arrange for and supervise the Annual Convention of the
Children of the Confederacy.
7.06. RECORDING SECRETARY- GENERAL. She shall keep records
of the proceedings of the meetings of the General Organization-the
Annual Convention, Executive Committee, Executive Board-and shall
provide the- President-General with copies of the minutes and all reports
immediately following the Annual Convention,
She shall be responsible for sending out the Annual Convention Call
and notices of Executive Committee and Executive Board meetings.
She shall be responsible for compiling and publishing the General
Minute Book at the close of her term of office. She and the President-
General shall edit such copy to comply with the by-laws and standing
rules. Bids shall be secured from at least three printers.
She shall issue Charters and assign numbers to new chapters. She
shall co-sign all contracts. (Refer 9.02.)
7.07. TREASURER-GENERAL. She shall be the financial agent of the
organization; shall receive all monies and sign all checks, countersigned
by the President-General or the First Vice President-General. (7.03)
She shall deposit all monies of the organization in the name of the
United Daughters of the Confederacy in such national banks, members
of the Federal Reserve System, located in the City of Richmond. Vir-
ginia, as designated by the Executive Committee. She shall issue re-
ceipts for all monies and her books and papers shall be open at all
times to the General Officers and the Finance Committee,
She shall send monthly reports through the Business Office to the
President-General and the Finance Chairman and shall send copies of
receipts for funds received to the President-General, Finance Chair-
man and Business Office.
She shall be bonded in an amount not to exceed $10,000,00 on a
schedule bond with other officers, chairmen and employees who may
receive monies for the organization.
She shall send notices as of May 15th each year of delinquent
chapters and members.
She shall be a member, ex-of£icio, of the Finance Committee, and
.'.IkiII co-sign all contracts.
\ Books of the Treasurer-General shall be closed for audit by Sep-
7.08. REGISTRAR-GENERAL. She shall approve all applications for
membership which shall comply with the by-laws. (Refer Article IV,
She shall receive monies for Initiation fees and Certificates and
deposit same in a special UDC account in a national bank, and send
monthly remittances to the Treasurer-General, together with a report
on approved blanks, alphabetically arranged by Divisions, with copy
to the Business Office. She shall also send to the Business Office one copy
of each approved application and transfer.
She shall keep a record by Divisions of number of applications
accepted or rejected; number of new members between the ages of 16
and 25; and number of transfers.
7.09. HISTORIAN-GENERAL. She shall supervise the work of Divi-
sion and Chapter Historians, prepare a yearly study program, this out-
line to be printed in the U. D. C. Magazine.
She shall write a monthly article for the magazine.
She shall promote the writing of essays and endeavor to create
interest in and promote the study and writing of the impartial history
of the Confederate States of America.
With the approval of the President- General, she shall plan the
program for Historical Evening at the Annual Convention and preside
over same. (Refer to Convention Standing Rules.)
7.10. RECORDER -GENERAL OF CROSSES OF MILITARY SERV-
ICE. She shall have charge of all Crosses of Service. Her duties shall
be as outlined in the Rules Governing the Bestowal of these awards.
She shall receive monies for Crosses and deposit same in a special
U. D. C. account in a national bank, and send monthly report and re-
mittance to the Treasurer -General.
She shall assist the President- General in the Bestowal of Crosses
at the Annual Convention.
ARTICLE VIII - COMMITTEES AND DUTIES
8.01. STANDING COMMITTEES. There shall be the following Stand-
ing Committees; 1. Executive Committee. 2. Executive Board. 3. By-Laws.
4. Children of the Confederacy. 5. Convention. 6. Correct Use of the
Confederate Flags. 7. Credentials. 8. Education. 9. Finance. 10. History,
11, Jefferson Davis Highway. 12. Magazine. 13. Memorial. 14. Mrs.
Norman V. Randolph Relief Fund. 15. Mrs. Simon Baruch University-
Award. 16. New Business. 17. Organization of New Chapters and Divi-
sions. 18. Policy. 19. Preservation of Confederate Records. 20. Press.
21. Radio and TV. 22. Southern Literature. 23. Southern Poets. Their
duties are implied by their names.
3.02. EXECUTIVE COMMITTEE. This committee shall be composed
of the General Officers and shall have charge of the affairs of the
Organization in the interim between meetings of the Executive Board
and the Annual Convention. It shall have supervision and control of
all the properties of the Organization, and shall procure copyrights
on such publications as are intended for sale in the name of the organ-
ization. (Refer to Article XV.)
The Executive Committee shall meet before and at the close of
each Annual Convention and upon call of the President-General. Four
members shall constitiute a quorum.
8.03. EXECUTIVE BOARD. This board shall be composed of the
General Officers, the Ex-Presidents-General, the Honorary Presidents,
Division Presidents, Chairmen of Standing Committees and Presidents
of chapters where no Division.
The board shall have authority over the affairs of the organization
during the interim between conventions and shall meet at least once
during the Annual Convention, and at least once during the interim,
preferably in March, at the Memorial Headquarters Building.
8.04. BY-LAWS. This committee shall consist of three members to each
v of whom shall be submitted 30 days before such amendments or by-
Taws are to be presented to the Division or Chapter, copies of proposed
by-laws and amendments for approval before adoption.
On the years when amendments to the General By-Laws may be
presented it shall be the duty of the committee to approve as germane
those submitted and prepare copies for each member of the Executive
Board. Special Committee Chairmen, and a sufficient number so that
each Division President may send one to each chapter, also copies for
chapters where there is no Division.
8.05. CHILDREN OF THE CONFEDERACY. This committee shall
consist of five members with the Third Vice President- General as
chairman, its duties shall be to promote the work of trie Children's
8.06. CONVENTION. This committee shall be composed of three mem-
bers and shall arrange two years in advance, if" possible, for the place
of the Annual Convention. In the event the convention shall be self-
entertaining, the Convention Chairman shall serve as General Chair-
man of the Convention. (Refer to Standing Rules).
8.07. CORRECT USE OF THE CONFEDERATE FLAGS, This com-
mittee shall be composed of five members whose duties shall be to
promote individual, chapter, division and general leadership for the
correct use of the flags.
8.08. CREDENTIALS. This committee shall be composed of twelve
members, three from the Convention city. It shall verify lists showing
voting strength of the convention, shall register convention members
and visitors and alternates, to whom shall be furnished suitable badges,
and shall report daily during the convention. (Refer to 10.09-J, 11.08.)
8.09. EDUCATION, This committee shall consist of five members.
the Second Vice President- General being the chairman, The committee
shall promote the education work of the organization, shall receive and
award applications for scholarships, gift and loan, and shall be governed
by the Rules for Scholarship Awards.
8.10. FINANCE. This committee shall be composed of five members,
women of recognized experience and business ability, whose appoint-
ments shall be approved by the Executive Commmittee.
The committee shall recommend the investment of funds, approve
resolutions calling for donation of funds from the General Treasury,
arrange for necessary insurance coverage, present an annual budget
based on the proration of dues by the Convention; arrange for a Certi-
fied Public Accountant in Richmond, Va., for the audit of books, bonds,
notes and securities of the office of the Treasurer- General, and for
the audit of the cash books of all other officers and chairmen receiving
monies in the name of the United Daughters of the Confederacy. The
chairman shall present the auditor's report at the Annual Convention.
The President- General, First Vice President-General, and Treas-
urer-General shall be ex-officio members of this committee. (Refer
8.1 1. HISTORY. The Committee on History shall consist of Division His-
torians with the Historian-General as Chairman. The duties of this Com-
mittfie shall be to promote the interest of accurate and impartial history.
8.12. JEFFERSON DAVIS HIGHWAY. This committee shall be com-
posed of three members and a Director in each state through which
the highway passes. The rmimiiRrr sli;il! wmk through governmental
road building organizations to secure designation of the highway Crom
coast to coast, linking Southern Capitols and towns. It shall place
and maintain suitable markers.
8.13. MAGAZINE. This committee shall consist of the Chairman, who
shall serve as Business Manager and Managing Editor; an Editor-in-
Chief, a Division News and Historical Editor.
8.14. MEMORIAL. This committee shall consist of five members whose
duties shall be to arrange for appropriate Memorial Services during
Annual Convention and to prepare and present the Memorials to Con-
federate Veterans, to Veterans of All "Wars, to Division Presidents and
Special Memorials shall be given only to those who have served the
8.15. THE COMMITTEE ON THE MRS. NORMAN V. RANDOLPH
RELIEF FUND shall consist of three members whose duties shall be
to receive and examine all applications of needy Confederate women
and recommend the distribution of money contributed for this purpose,
after the President-General has approved the applicant's paper.
There shall be a Director in each Division and in each Chapter where
there is no Division to promote work and contributions reporting same to
General Chairman by Oct. 15.
5.16. MRS. SIMON BARUCH UNIVERSITY AWARD. This committee,
consisting of three members, shall arrange for the award from this
8.17. NEW BUSINESS, This Committee shall consist of five members and
shall meet between sessions at each Annual Convention. All New Busi-
ness must be submitted in writing to this Committee before it may be
presented by the proponent on the floor of the Convention. This does
not apply to recommendations in reports of officers.
8.18. ORGANIZATION OF NEW CHAPTERS AND DIVISIONS COM-
MITTEE shall be composed of five members whose duty shall be to
organize new chapters and Divisions.
8.19. POLICY COMMITTEE, composed of three Ex-Presidents-General,
shall advise with the President-General on any matters of Policy which
might arise during the interim between conventions.
8.20. PRESERVATION OF CONFEDERATE RECORDS. This committee
shall be composed of three members whose duties shall be to collect
Confederate records for the Business Office and Memorial Building
8.21. PRESS COMMITTEE shall be composed of three members whose
duties shall be to see that widespread publicity is given to outstanding
accomplishments of the organization and especially to arrange for
publicity for General Conventions,
8.22. RADIO AND TELEVISION. This Committee shall consist of three
members whose duties shall be to encourage and promote the broad-
casting of worthwhile programs.
8.23. SOUTHERN LITERATURE. This committee shall consist of five
members whose duties shall be to collect and send materials on Confed-
erate and Southern History to foreign libraries, to U. S. college, uni-
versity, state and local libraries, and to the Memorial Building Library.
8.24. SOUTHERN POETS. This committee shall consist of three mem-
bers whose duties shall be to promote interest in the lives and works
of Southern poets.
ARTICLE IX - ORGANIZATION
9.01. THIS ORGANIZATION shall be made up of Chapters and Divi-
sions, the latter to be designated by the state or province in which it
is located. Divisions shall be composed of three or more chapters. The
chapters shall be named for people, places or events associated with
the Confederate States of America. A newly organized chapter shall
not take the same name as another within the same state or province,
9.02. HOW TO ORGANIZE A CHAPTER IN A DIVISION. A chapter
may be organized by seven or more eligible women residing in a city,
town, county or place in a state or province, providing that the active
officers and/or seven members are residents of the same section and
that at least seven members are new by application. (A division may
define "section" according to need.)
Application for a charter shall be made through the Division
President, submitting with the request satisfactory credentials of those
wishing to become charter members.
Four charter application blanks signed by the applicants and four
typed copies of charter blanks, names alphabetically arranged, shall
be returned to the Division President, together with three copies of
each application for membership 1 or transfer, and the necessary fees
and dues. (Refer to Article X).
The Division President shall send one signed and one typed copy
of charter application to the Recording Secretary -General, and to the
Division Registrar she shall send the membership applications and
transfers marked "Charter Member", together with three signed and
three typed charter applications and fees and dues.
The Division Registrar after recording same, shall send all papers
and fees to the Registrar-General (Refer Article X,?
"When the membership applications and transfers have been ap-
proved, the Registrar-General shall send a list of the names, alphabeti-
cally arranged, to the Recording Secretary- General who shall then
issue the Charter, notifying the Registrar -General the chapter number.
This number shall be placed on each charter application, membership
application and transfer.
The Registrar- General shall then return to the Division President
one signed charter application for the Division Charter Book. She
shall return to the Division Registrar two copies of charter application
and two copies of all membership applications and transfers.
The Division Registrar shall then forward one copy of charter
application and one copy of each membership paper and transfer to the
Chapter Registrar, filing the other copies,
9.03. HOW TO ORGANIZE A CHAPTER IN A COUNTRY, STATE
OR PROVINCE WHERE THERE IS NO DIVISION. The same pro-
cedure shall be followed as outlined in 9.02 with the following ex-
ceptions: Application for a charter shall be made to the President-
General. Two copies of completed charter applications, membership
papers and transfers shall he returned to the Chapter Registrar, these
to be held in chapter until such time as a Division is organized. Chap-
ters subsequently organized shall make application for a charter through
the first chapter until a Division is organized.
9.04. CHAPTERS MAY BE CHARTERED between December 1st
and .September 20th.
fl.flfj. FEES AND DUES for membership applications not approved
shall be returned to the applicant. (Refer to 4.04, J
0.OG. A DEFUNCT CHAPTER may be reinstated upon payment of one
pear's back dues and the current year's dues on not less than sevetn
!U)7. DUPLICATE CHARTER may be obtained by applying through
the Division President to the Recording Secretary-General, accom-
panying the request with the regular charter fee. (Refer to 10.01.)
9.10. CHANGE OF NAME. Application for this shall be made through
the Division President to the Recording Secretary-General, accom-
panied by regular charter fee and a statement from the Executive
Board of the chapter setting forth that the action was taken at a
regular meeting of the chapter, that notice of intention to ask for
a change of name and new charter had been given at the preceding
meeting, and that seven persons had not voted against the proposal.
(Refer to 10,01,)
9.11, HOW TO ORGANIZE A DIVISION. When three or more chap-
ters shall have been organized in a state v province or country, it may
be the duty of the senior chapter to call a convention at a designated
time and place for the purpose of organizing a Division. Should the
senior chapter fail to call such a convention within six months after
the organization of the third chapter, each succeeding chapter in order
of organization shall have the duty to make the call until a Division is
When a Convention is called it shall provide for the following:
adoption of by-laws not in conflict with the Articles of Incorporation
and the by-laws of the General Organization; the election of Division
Officers; and plans for the holding of an Annual Convention. (8.04)
ARTICLE X - FEES, DUES, FINANCES
10.01. CHARTER FEE for a chapter shall be $5.00. Divisions may set
such additional fee as may be desired.
10.02. FEES AND DUES FOR A NEW MEMBER through a chapter
shall be $5.00, to include: Initiation, $2.50; Certificate, $1.00; General
10 03 FEES AND DUES FROM TRANSFERS FROM THE CHIL-
DREN OF THE CONFEDERACY shall be $2.50 to include: Certificate
$1.00, General dues $1.50.
10.04. ACTIVE MEMBERS DUES. On or before March 1st of each
year, chapters shall send to the Treasurer-General through the Divi-
sion Treasurer, or through chapter treasurer where there is no Divi-
sion, the sum of $1.50 for each member with typed list, on approved
blanks, of names of members on whom dues are paid.
10.05. REINSTATEMENT FEES.
A. A member who has resigned in good standing may be rein-
stated upon payment of current year's dues.
B. A member dropped for non-payment of dues may be rein-
stated upon payment of one year's back dues, the current year's dues
plus a reinstatement fee of $1.00. (Refer to 4.08).
10.06. FEES FOR SUPPLEMENTAL PAPERS shall be $3.50, (Initia-
tion $2.50, Certificate $1.00). (Refer to 4.06).
10.07. ASSOCIATE MEMBERS dues shall be set by the chapter.
10.03. MISCELLANEOUS GENERAL FINANCES.
A. INVESTMENTS. Funds shall be invested in government se-
B, GOVERNMENT BONDS AND SECURITIES shall be deposited
in the same bank or banks as authorized for the current funds of the
organization. The depository bank, as custodian, shall be required to give
receipts in quadruplicate, one for each of the following: the President-
General, the Recording Secretary-General, Treasurer-General and
C. WITHDRAWALS of bonds or securities from bank custody
shall .Jbe authorized by the President-General and countersigned by the
Treasurer-General and Recording Secretary-General.
D. ALL RESOLUTIONS CALLING FOR EXPENDITURE OR
TRANSFER OF FUNDS, all items recommended for appropriation
and all resolutions involving the raising of money by the organization
shall first be presented to the Finance Committee, and approved by the
Executive Committee. The approved proposal shall be dated and signed
by the Finance Committee, the President-General, Recording Secre-
tary-General and Treasurer-General before the proponent may present
same on the Convention floor.
E. ANY RESOLUTION REQUIRING AN EXPENDITURE OF
$5,000.00 or more, if such project requires a quota from the general
membership, after approval by Finance and Executive Committees
and the Annual Convention, shall then be submitted to Divisions and
Chapters for ratification or rejection, and a majority vote of instructed
delegates at the next Annual Convention shall be required for adoption.
F. ANNUAL GENERAL DUES OF MEMBERS SHALL BE AL-
LOCATED AS FOLLOWS: General Fund 50c, Business Office 20c,
Convention Fund 5c, Memorial Building Properties 75c.
G. CONTRACTS made in the name of the United Daughters
of the Confederacy shall be signed by the President-General, Record-
ing Secretary^General and Treasurer- General.
1. Gift scholarships shall be offered annually according to es-
tablished values and rules adopted by the Convention from interest
on the following endowment funds; Hector W. Church Foundation,
S. A. Cunningham Memorial, Matthew Fontaine Maury Memorial, Mary
B. Poppenheim Memorial, Mrs. L. H. Raines Memorial, Cornelia Branch
Stone Memorial, Washington and Lee, Woodrow Wilson Memorial,
Major Madison Bell, Winnie Davis Memorial (C of C), and from such
other scholarship funds as may be available.
2. Similarly, loan scholarships may be awarded from the following
funds: Stonewall Jackson Memorial, May Roy McKinney,. Clarabelle
J, McNeilan and such others as may be available.
I. EXPENSES OF GENERAL OFFICERS. Transportation to and
from the Annual Convention, hotel room and $5 per diem shall be
provided for 6 working days plus days of travel.
The President- General and the Third Vice President-General shall
be provided similar expenses in order to attend the Annual Conven-
tion of the Children of the Confederacy.
Exclusive of the two conventions mentioned above, the President-
General shall be provided annually through the budget with expenses
for official trips, plus a discretionary fund of $100.00.
J. CREDENTIAL CHAIRMAN shall be provided with hotel room
and meals for 4 days during convention and the vice chairman shall
be provided with meals for 4 days.
ARTICLE XI - GENERAL CONVENTIONS
11.0!. AN ANNUAL CONVENTION shall be held for the purpose of
receiving reports from officers and committees; for the election of
officers; for the promotion of plans to further the objectives of the
organization and for any other business which may arise.
II. OH. TIMH AND PLACE. The convention shall be held the second
wrrl< in November of each year, unless otherwise ordered by two-
university of Texas;
.. ^ Austin J
thirds vote of the Executive Committee which may be liikcn by mall.
On election years the convent inn shall hr held in Ihe lu-ailqnurlevs
city of Richmond, Virginia.
11.03. MEMBERS OF CONVENTION are the General Officers, Ex-
Presidents-General, Honorary Presidents of General, Division Presi-
dents, Chairmen of Standing and Special Committees and duly elected
delegates. Those possessing individual votes shall cast such votes in
person. No member of convention may cast more than one personal vote.
11.04. REPRESENTATION. Each chapter shall be entitled to one vote
for the first seven members ,and one vote for each additional 25 mem-
bers, all of whom must be in good standing.
Chairmen of the delegation from Divisions (or Chapters where
no Division) shall be entitled to cast the full vote of members in good
standing on Roll Call.
A chapter not represented by a delegate may name in writing as
proxy any elected delegate from the same Division. Should a Division
(or Chapter where no Division) have no representation at Convention,
a written proxy may foe given a delegate from another state, but no
delegate shall vote more than one proxy.
11.05. CONVENTION CALL shall be authorized by the President-
General and sent by the Recording Secretary -General to all members
of the Convention and a sufficient number to Division Presidents for
all chapters in their Divisions, also to Chapter Presidents where there
is no Division. This shall be sent at least 35 days prior to the Conven-
11.06. QUORUM. One third of the registered delegates shall con-
stitute a quorum for the Annual Convention, provided that at least
Seven Divisions shall be represented in that number.
11.07. ROLL CALL VOTE. A majority vote is required when a roll
call vote is demanded on a main motion. The chairman of delegates
shall cast vote as instructed by the delegates present, provided the
delegation has not previously been instructed in Division convention
or meetings of chapters where there is no Division. Only duly elected
delegates shall vote at a Division caucus at General Convention.
11.08. REGISTRATION. The Credentials Committee shall be in charge
of registration of convention members, alternates and visitors, and
shall collect the registration fees, giving numbered receipts for same.
(Refer to Convention Standing Rules).
11.09. CONVENTION FUND. The registration fees and 5c per capita
from the General dues shall be allocated for convention expenses.
(Refer to Standing Rules.)
ARTICLE XII - GENERAL MINUTES
12.01. A GENERAL MINUTE BOOK shall be published annually. Manu-
script for same shall be delivered to the publisher by December 15th.
12.02. CONTENTS. The Minute Book shall contain the following: Re-
ports of all business transacted at the General Convention, report? from
officers, chairmen of standing and special committees, Division Presi-
dents, Chapter Presidents where no Division, auditors report, rosters of
General, Division and Chapter officers and addresses, charter number,
number of members, etc. (Refer to Standing Rules.)
12.03. DISTRIBUTION. One copy of the General Minutes shall be sent
without charge to the following: General Officers, General Chairmen,
Division and Chapter Presidents, Ex-Presidents-General, Honorary
Presidents of General, Library of Congress and to other libraries as
One bound copy (Red Morocco leather) and one unbound copy-
shall be placed in Business Office for the permanent files. Extra copies
for sale shall be sent to Business Office, price to be established by
ARTICLE XIII - SEAL
13.01, THE SEAL OF THE UNITED DAUGHTERS OF THE CON-
FEDERACY shall be a reproduction of the Great Seal of the Confederate
States of America, with the addition of the inscription "United Daugh-
ters of the Confederacy" on the outer rim. Charters and other official
documents issued by the General Organization shall bear the impress
of the Great Seal of the Organization.
14.01. THE INSIGNIA OR BADGES worn by the United Daughters of
the Confederacy shall consist of a reproduction of the Confederate flag
(Stars and Bars) in white, blue, and scarlet enamel, surrounded by a lau-
rel wreath, with the monogram "U.D.C." under the flag, and the dates
"61-65" on the loops of the bow that ties the wreath. This badge may be
suspended from a bar to designate the State, and worn only over the
left breast at the United Daughters of the Confederacy meetings and on
such occasions as are worthy of its display. A specially enlarged and
jeweled badge of this design, suspended from a bar having the words,
President-General, shall be the insignia of that Office, and shall be the
property of the Organization.
14.02. The insignia, badge, or seal of the United Daughters of the Con-
federacy shall be printed only upon such books and pamphlets as are for
the use, or intended to be sold, for the benefit of this Organization. The
use of the name, seal, or insignia of the United Daughters of the Con-
federacy for business purposes, other than the business of this Organiza-
tion, is especially prohibited.
14.03. The use of the name, insignia, and badge of the United Daugh-
ters of the Confederacy by an individual, Chapter, or Division during
their period of suspension from membership in the Organization for any
purpose is prohibited. Disregard of this provision of the Bylaws shall
require the Executive Board to deprive the offending individual, Chapter,
or Division from membership in the Organization.
ARTICLE XV - PATENTS AND COPYRIGHTS
15.01. PATENTS ANT> COPYRIGHTS in the name of the United Daugh-
ters of the Confederacy shall be procured for the protection of name and
property. (Refer to 7.03, 8.02).
POLITICAL ACTIVITIES, USE OF ROSTERS
It shall be strictly prohibited for Divisions, Chapters, or members
to participate in political activities in the name of the United Daughters
of the Confederacy.
Furnishing the roster of the United Daughters of the Confederacy,
of a Division, or of a Chapter to another organization or to ah individual
to be used for the purpose of creating interest in, or soliciting funds for
other work than that of the United Daughters of the Confederacy, is
posh Ively prohibited,
AIITICI.K XVII AimiTUATH iN AND I HS( "II J l -INK
17.01. ARBITRATION. In case of difference between Chapter and
Division officers, or between individual members and Chapter and
Division officers, which cannot be adjusted, first by ati appi-ul to l.lic
Division President, and second by appeal to the President-General, these
differences shall be referred to the Executive Committee for decision.
This decision shall be final. Both sides of the controversy shall be pre-
sented in writing, and in the hands of the President-General ten days
before the Annual Convention. Any Division, Chapter, or individual
failing to put into operation the decision of the Executive Committee
within thirty days from the date of notification of said decision, shall be
suspended from all rights and privileges granted by the United Daugh-
ters of the Confederacy until formally reinstated by the Executive Com-
mittee, and may be expelled or dissolved if, in the opinion of the Ex-
ecutive Committee, such expulsion or dissolution is for the best interest
of the Organization. Upon the action of the Executive Committee dis-
solving a Division, the Chapters in such dissolved Divisions automatically
become independent chapters directly under the supervision and con-
trol of the general organization.
17.02. DISCIPLINE. Members who shall engage in activities contrary to
the best interests of the United Daughters of the Confederacy may be
disciplined by chapters or divisions by requesting the resignation of
ARTICLE XVIII - PARLIAMENTARY AUTHORITY
18.01. "Roberts' Rules of Order, Revised," shall be the parliamentary
authority for this Organization.
19.01. AMENDMENTS may be made to these by-laws by a two-
thirds vote at the Annual Convention every two years dating from
1934. (Refer to 11.07).
Proposed amendments shall be signed by the proponent and sent
to the By-Laws Chairman by July 1st. The chairman shall prepare the
amendments in proper form for copies to be made and sent out at least
35 days prior to the Convention to General Officers, Chairmen of Stand-
ing and Special Committees, Ex-Presi dents- General, Honorary Presi-
dents of General and a sufficient number to Division Presidents for
each chapter, and to chapters where no division.
Amendments adopted by the General Organization, affecting His-
torical Proof of Eligibility and the requirements for membership shall
automatically change such requirements in the by-laws of chapters
Amendments affecting Historical Proof of Eligibility shall auto-
matically change such requirements in the by-laws of the Children of
I. GENERAL OFFICERS AND GENERAL CHAIRMEN
1 At rhe first business session of the Annual Convention the President-
General shall appoint the following committees to serve during the
convention: Courtesy Committee (3 members) and Time keeper (3
2 A Special Committee to serve during the convention shall be
appointed by the President-General whose duty it shall be to co-operate
with the Credentials Committee in collecting the registration fee, giving
official receipt for same.
3. The Credentials Chairman shall see that a numbered receipt book
is provided for the use of this committee in recording payments of
4. All matters of new business shall first be presented to the Business
Committee. All resolutions calling for an expenditure of money must
first be approved by the Finance Committee. All motions made on the
floor of the convention shall be in writing and shall be immediately
handed to a page for delivery to the Recording Secretary-General.
5. The New Business Committee shall meet thirty minutes before the
opening of each morning session for the purpose of considering recom-
mendations to be brought before the convention. This committee shall
also meet the day before the opening of the Convention, the time to be
announced in the Convention Call. The duties of the committee shall
be to determine whether or not the matter being proposed is proper
TL D. C. work and not in conflict with the purposes of the organization.
Approval shall be given by the signature of the chairman on the written
recommendation, which will permit the proponent to present the mat-
ter to the Convention. Prior to each period set aside for Business, the
Chairman of the committee shall make a statement of the recommenda-
tions which have been approved, but it is not within the province of
this committee to offer the recommendation unless specifically requested
to do so by the proponent.
6. The report of the Mrs. Norman V. Randolph Relief Fund Committee
shall be hoard, and pledges taken for the Fund, on the morning of the
second day of Business sessions.
7. The report on Confederate Museum may be received as a Courtesy
Report immediately following the reading of the last report under
8. The President-General shall make all committee appointments
not later than December 15.
9. Newly elected President-General shall be responsible for "General
Instructions" and for all committee appointments for the minutes of the
convention at which she is elected.
10. The minutes of the Executive Committee and Board meetings
shall be kept in permanent form for reference.
11. Chairmen of all Committees shall plan their work immediately
Following the Annual Convention and shall send communications to
committee members and to Division Directors, not later than December
in, Informing them of their duties. If it is necessary for the General
ri'niirman to send letters to all Chapters in the Organization, "Division
Presidents Shall be included, the first of these letters shall be sent not
latei than December 10, so that information may be on hand for those
Chapters who make out budgets and prepare Year books for January
12. Each officei shall be required to keep a record booh of Bctlvitlei
mid all titln-r iiwil.lrr* pertaining to the work nf her (U-piirtmcnJ, Llus I"
be passed on to her successor immediately upon change of office,
13 Outgoing officers shall report to the Business Office all office
equipment, such as files, typewriter, stapler, etc., which she is shipping
to her successor, giving the date of shipment.
14. It shall be the duty of the chairman of the Properties Committee
to receive and check out items sent for the annual convention.
15 There shall be a vice-chairman of the Properties Committee, whose
duty shall be to secure aid from two members of the local chapter in
having supervision over properties of U. D. C, in the assembly hall o±
the General Convention.
16. Thirty days notice shall be given for the mid-year meeting of the
17. Officers and Committee Chairmen may present their expense
accounts every three months for payment, the statement to be accom-
panied by receipted bills and made out on the accepted form furnished
by the Business Office.
18. No bills incurred by officers or committee chairmen for the
current year will be approved unless presented within thirty (30) days
following the Annual Convention.
19. If funds are set for projects of either Standing or Special Commit-
tees the expenses of the actual work of that committee shall be taken
from that particular Fund.
20. Any proposed withdrawal of funds from the Jefferson Davis His-
torical Fund shall be submitted to the Executive Committee and to the
21 All per capita lists and dues shall be in the hands of Treasurer-
General not later than July first, if said Division wishes representa-
tion at the convention.
22. Special Memorials, except those to Ex-Presidents-General or Gene-
ral Officers.shall be limited to two hundred words. Memorials to Ex-
Presidents- General and General Officers shall be limited to three hun-
23. Those entitled to relief from the Mrs. Norman V. Randolph Relief
Fund shall be the widows, sisters, and daughters of Confederate sol-
diers, or women who gave aid to the Confederacy, who must be over
65 years of age,
24. No person shall receive aid who is cared for in a home for the
aged or any similar institution.
25. The Relief check due immediately following the death of a pension-
er shall be sent to the family to help defray funeral expenses.
26. The interim Executive Board Meeting shall be for business pur-
poses only and shall be held at the Memorial Building.
27. Officers shall be responsible for all organization property intrusted
to them, and if lost, compensation shall be made in full.
II, DIVISIONS AND CHAPTERS WHERE NO DIVISION
1. The second evening of Convention shall be set aside for hearing
reports of the Division Presidents and for Chapter Presidents where
no Division. The Vice-President-General shall preside.
2. Presidents' Reports may be given by groups according to member-
ship and arranged annually to give a change of position on the program
on Presidents' Evening.
A. Divisions over 3,000. Four minutes
B. Divisions 2,000 to 3,000. Three and one-half minutes.
C. Divisions 1,000 to 2,000. Three minutes.
D. Divisions less than 1,000. Two minutes.
E. Chapters where there are no Divisions. One minute,
3. All Division and Chapter Reports where there are no Divisions
shall be submitted to the Vice-President General, who shall in turn
send them to the judges appointed by the President-General. These
shall be returned to the Vice-President-General before the Convention.
These reports shall "be in the hands of the Vice-President-General by
October 15 for her to submit to the judges. The number of members in
each Division shall be clearly written in the upper right hand corner of
the first page of the report.
4. Immediately upon the completion of the reading of the reports
the judges shall announce the winners of the awards.
5. Division Presidents and Presidents of Chapters where no Division
shall mail triplicate, typed lists of newly elected officers, both Division
and Chapter, to the Recording Secretary- General before November 1.
6. Division Presidents and Presidents of Chapters where no Division
shall mail triplicate, typed lists of Directors for General Committees to
the Recording Secretary-General before November 1, having ascertained
before making appointments that the members will serve.
7. In the event a Division President or Chapter President where no
Division, cannot attend the General Convention, she may appoint a mem-
ber of her Chapter or Division to represent her at the Executive Board
Meeting and to read the report on Presidents' Evening. Such a repre-
sentative shall not have the privilege of casting the President's vote.
In the event no delegate from a Division or Chapter is present at the
General Convention, the report may compete for prizes, shall be print-
ed in the minutes, but shall not be read.
8. Each Division and Chapter where no Division shall be required to
file a copy of the by-laws with the general chairman of the By-Laws
9. Any project adopted by the General Organization in strict accor-
dance with our By-Laws shall be supported by all Chapters and the
Divisions shall be held responsible for the prorated amounts due from
the Chapters in that Division.
10. All per capita quotas shall be based on the membership of the
Division, or Chapter, at the time of the adoption of the project.
11. Division Treasurers shall send money every sixty (60) days to
the Treasurer-General. All money raised through the Division for Gene-
ral Organization projects shall be sent by the Division Treasurer to the
Treasurer-General within sixty (60) days after the amount has been
credited in the Division.
12. Rosters of Division and Chapter Officers shall be made in tri-
plicate and arranged alphabetically according to the Chapters in the
Division and shall be sent to the Recording Secretary- General by the
Division President, or Chapter President where no Division, by Novem-
ber 1: I or they shall not be published. (Refer to 12,02.)
IS, A duplicate list Of deceased Chapter members, alphabetically ar-
■ iinr.i < I. shall be senl through the Division President, or by Chapter
IV- i.|i nt wlirn' mi Division, In the General Memorial Chairman by
. , i . .I < i. .Hi Tin- Mi'iinti'i;il Chairman shall compile these lists for
tin i; (H'rilnjj '<rnl;iiv General, Cor publication in the Minutes.
1. Offical badges shall be given to each person who pays the registra-
2 The local Chairman for the Annual Convention shall arrange spe-
cial music for the Opening Evening Program upon the request of the
President-General; for the Historical-Evening program upon the request
of the Historian-General; and for Memorial Hour upon the request of
the Chairman of that Committee. Music shall also be provided at other
times on the program as decided by the Program Committee, especially
with reference to devotionals and on such occasions as will call for a
procesional, The local Chairman may name as many Vice-Chairmen as
necessary in carrying out plans for the Convention,
3. The following expenses shall be paid from the Convention Regis-
tration fees: Official Program with extra printing of sheet for Histori-
cal Evening, Delegates' badges, Ribbon for Chairman of Pages, Vice-
Chairmen, and Pages, Transporting Flags and placards to and from
Convention City, Expenses of Memorial Service, Expense of speakers,
Parlimentarian, recorder, and Expenses of Credentials Chairman.
4. A permanent record of the essential procedure to be followed by
General Convention Chairmen in the preparation for General Conven-
tions, based on the past records of procedures a guide for the Hostess
Division, shall be kept and made available from one General Conven-
tion Chairman to the next.
5. The following shall be the Order of Business for Conventions of
the United Daughters of the Confederacy, provided the last half hour
of each business meeting shall be given to new business;
1. Calling the Convention to Order.
2. Prayer and Ritual of the United Daughters of the Confederacy.
3. Pledge of Allegiance to United States Flag.
4. Salute to Confederate Flag.
5. Roll Call of Officers.
6. Roll Call of States and Presentation of State Flags.
7. Report of Committee on Credentials.
8. Report of Program Committee.
9. Report of Rules Committee.
10. Report of President-General.
11. Report of Vice-President-General.
12. Report of Second Vice-President- General,
13. Report of Third Vive-President-General.
14. Report of Recording Secretary- General.
15. Report of Finance Committee.
16. Report of Treasurer-General.
17. Report of Historian-General.
18. Report of Registrar-General.
19. Report of Recorder-General of Crosses of Service.
20. Reports of Standing Committees.
*21. Report of Confederate Museum in Richmond.
22. Reports of Special Committees.
23. Reports of Divisions, and Chapters in States and Territories hav-
ing no Division, on evening of Second day of Convention.
24. Election of Officers-Morning of final Day.
25. Unfinished Business.
26. New Business,
27. Reading of Communications.
28. Reading and Approval of Minutes of Current Meetings.
6, All matters of Convention business shall be confined to the Con-
vention floor during periods when Business Sessions are scheduled.
7, The General Chairman for the Annual Convention shall present
an outline of program with contract from the most suitable hotel for
approval at the Executive Board Meeting in March. She shall arrange
for all necessary facilities.
8, The Convention Program Chairman shall be a member of the local
9, The registration fee for Annual Convention shall be $2.00. (Refer
to Rule 17).
1. All reports shall be typewriter double spaced, on paper 8V 2 by 11
inches and shall be in triplicate. Reports shall be printed in the minutes
with details and statistics. Time alloted for reading of the report may
be used for discussion and recommendations.
2. Duplication of financial reports shall be from the minutes. These
are given in the report of the Auditor. The figures listed in the reports
of officers and committee chairmen may be read to the convention but
3. Reports for printing in the General Minutes shall be limited as
follows: General Officers, 900 words (except the President General and
the Auditor's Report); General Chairmen, 750 words; Divisions of more
than 3,000 members, 750 words; Divisions of 2,000 to 3,000, 600 words;
divisions 1,000 to 2,000, 500 words; Divisions of less than 1,000 members,
350 words; Chapters where no Division, 250 words.
V. GENERAL ELECTIONS
1. The number of votes by divisions, and chapters where no division,
shall be written on the back of the respective ballot by the Credentials
Committee in indelible pencil, or ink, before ballots are distributed.
2. Three tellers, each from separate states not having a candidate for
any office, shall be nominated and elected from the floor. No member
may nominate more than one teller.
3. Opposing candidates may each choose one watcher to be present
during voting and counting of the votes.
4. The Chairman of Tellers shall be chosen by the elected tellers to
give the report on the floor of the results of the balloting.
5. After the nomination of all candidates the candidates shall be pre-
sented to the delegates in the order of their office, before the vote is cast.
I. Pages are not required to pay the registration fee unless they are
delegates and expect to have a voice in the proceedings.
VII AWARDS, TROPHIES, WINNERS
I. All iiwui'ds jiiven by the various departments of the organization
shall be presented ininie,li:dely Mh.winj'. tin- rruiliuj: of the report* of
the officer in charge of said department.
2 The silver cups and trophies now used as awards shall be returned
each year to the Convention and presented at the time winners are
3 A complete list of all Trophies, with the winner of each for the
current year, shall be kept by the Convention Trophies Committee.
4. Each winner of a Trophy, or the member accepting it for her, shall
sign the Permanent Record Book of Trophies, before receiving it. If the
trophy is returned in person at the folowing General Convention she
shall sign in the returned column of the Record Book. If the trophy is
shipped, it shall be recorded, with the date of receipt.
5. The Convention Trophies Chairman shall send a letter to each win-
ner holding a trophy, 30 days prior to the General Convention, giving
delivery instructions, If the Trophy is shipped, it shall be by insured,
parcel post, not less than 2 weeks before Convention, with a Post Office
Return Receipt requested.
6. Each Officer and Chairman in whose department Trophies are of-
fered, must give a list of her winners to the Chairman of Convention
Trophies Committee before the close of the Convention,
7 The Chairman of the Convention Trophies Committee shall furnish
a list of trophies, with the current winner of each, to the Recording
Secretary for the General Minutes.
S. Citations of Merit shall be given for outstanding work and those
cups and other silver trophies now in use shall be retired as soon as the
space left for engraving has been filled on each one.
9 Each officer shall keep a list of the winners of those prizes in her
department and shall notify the holder of the name and address of the
person to whom the award shall be shipped.
10. All officers who have Prize Awards shall have this list ready to be
submitted at the Annual Convention for printing in the minutes of that
Convention. Newly elected officer may have ten days following the
Convention to add any prizes she wishes to the list prepared by her
11. Only one list of prizes shall be printed in the minutes, said list to
include names of winners for the current year.
12. No prize shall be listed in the minutes for which a check has not
been received by the Treasurer-General.
VIII DAYS OF OBSERVANCE
The birthdays of Jefferson Davis, President of the Confederate States
(June 3), Robert E. Lee, Commander-in-Chief of the Confederate Army
(January 19), Raphael Semmes, Rear Admiral of the Confederate States
Navy (September 27), Commodore Matthew Fontaine Maury (January
14), Admiral Franklin Buchanan (September 17), Thomas J. (Stonewall)
Jackson (January 21), and Memorial Day.
1. The Organization shall annually place wreaths at the Lee Statue
in Statuary Hall, United States Capitol on January 19th; on the Jefferson
Davis Statue in Statuary Hall on June 3rd; on the Tomb of the Unknown
Soldier at Arlington on Armistice Day and at the Confederate Monument,
Arlington National Cemetery, on Confederate Memorial Day.
2. The die used in engraving the insignia of the United Daughters of
the Confederacy shall be kept in the Business Office and lent only
upon the written permission of the President-General.
3. Membership cards designed for the official use of the United Daugh-
ters of the Confederacy shall be used as receipts and a means of idenifca-
4. No person is eligible to U. D. C. membership on service record of
any man who took the Oath of Allegiance prior to April 9, 1865.
5. The insignia of the United Daughters of the Confederacy shall be
placed at the top of the cover of any book, pamphlet, program, etc.
6. No gifts of furnishings, books, or materials shall be accepted for
Memorial Building with restrictions as to the use thereof.